FM Administration Admin Assistant
Virginia Commonwealth University
Richmond, VA
Full-time
Administration / Clerical
Posted on April 1, 2024
Summary
VCU Facilities Management is seeking to hire a student worker as an FM Administration Admin Assistant.
Among the responsibilities (but are not limited to):
- Assist the Director of Staff Operations with Administrative and fiscal duties for FM Administration and the department
- May sometimes assist other departments within Administration Division and other areas throughout the university when needed
- Individual will serve as department receptionist (backup), answering multiple lines promptly, handling all mail pick-up and deliveries
- Requires access to RealSource and Banner Finance for creating purchase orders and receiving invoices; therefore, successful completion of the required training will be needed
- Will assist, create, and handle mass mailings, order supplies, maintain office equipment, and maintain files for the office
- Responsible for conference room calendar and will be the backup scheduler for the Associate Vice President for FMD and the Director of Staff Operations
- Prepare equipment for conference room meetings when requested
- Provide great customer service when visitors enter the suite and also incoming/outgoing phone calls
- Deliver documents throughout the VCU campus
- Assistance in organizing events that may require reserving space, coordinating IT support, and catering
- Must have excellent communication skills, typing, and filing skills
- Experience using Microsoft Word and Excel
- Experience using an email system; preferably Google Mail
- Ability to operate general office equipment
- Must be able to work under pressure or fast paced at times
- Able to meet deadlines when necessary
- Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU
Physical Demands & Activities
Light Lifting (<20 lbs): Essential
Moderate Lifting (20-50 lbs): Marginal
Heavy Lifting (>50 lbs): Marginal
Pushing/Pulling: Essential
Standing: Essential
Sitting: Essential
Repetitive Motion: Essential
Walking: Essential
Climbing: Marginal
Reaching: Essential
Bending: Essential
Environmental Conditions
Extreme heat/cold: Marginal
Extreme Noise: Marginal
Vibrations: Marginal
Fumes: Marginal
Mists/gases: Marginal
Emotional Demands
Fast pace: Essential
Average Pace: Essential
Multiple Stimuli: Essential
Intense Customer Interaction: Essential
Frequent Change: Essential
Mental/Sensory Demands
Memory: Essential
Reasoning: Essential
Hearing: Essential
Reading: Essential
Analyzing: Essential
Logic: Essential
Verbal Communication: Essential
Written Communication: Essential
Hourly Pay Range: $15.00/hr - $20.00/hr
Days/Hours: Monday-Friday, between the hours of 8am-5pm
Position Type: Student Worker position
Salary Range: $15.00/hr - $20.00/hr
Position Details:
Department: Facilities Management
Employment Type: SW - Student Worker
Restricted Status: No
FTE: .5
Exemption Status: Non-Exempt