Administrative Assistant
FEDERAL PUBLIC DEFENDER
DISTRICT OF NEBRASKA
POSITION ANNOUNCEMENT
April 8, 2024
Location: Omaha, NE 222 South 15th Street, Suite 300N
Salary: JS-9 to JS-11 Omaha, NE 68102
Closing Date: May 10, 2024 http://ne.fd.org
The Federal Public Defender for the District of Nebraska is seeking a full-time Administrative Assistant in our Omaha office. The position will help manage day-to-day operations. The Federal Public Defender operates under the Criminal Justice Act, 18 U.S.C. §3006A, to provide vigorous criminal defense representation to our clients under the Sixth Amendment to the U.S. Constitution.
DUTIES & RESPONSIBILITIES
Administrative Assistant duties include but are not limited to:
- Assisting the Administrative Officer, CJA Panel Administrator, and Computer Systems Administrator regarding general operations, financial and data management, human resources, and policy;
- Assisting the Administrative Officer preparing, reviewing purchase orders, payments in the financial management system; anticipated office furniture, supplies, and equipment needs; updating inventory and equipment maintenance;
- Assisting with administrative inquiries from staff and vendors regarding purchasing, human resources, property, facilities projects, etcetera;
- Assisting CJA Panel Administrator with voucher processing and case appointments;
- Assisting Computer Systems Administrator with case data management;
- Assisting answering telephones as needed.
- Performing all other duties as assigned.
QUALIFICATIONS
Candidates must have a high diploma or equivalent, at least three years of general experience, and at least two years of progressively responsible administrative experience. Some higher education may be substituted for experience. Candidates must be highly motivated self-starters, detail and policy oriented, able to multitask, have a demonstrated history of dependability, able to handle confidential matters with discretion and exhibit professional conduct at all times. Exceptional organizational, written, and oral communication skills are required. Candidate should possess strong computer skills including Microsoft Word and Excel, and have experience with accounting, purchasing, and general office management. Contracting officer certification and procurement experience is preferred, but not required. Law office and federal experience is a plus. The Administrative Assistant works closely with all staff to fulfill the mission of a fast-paced legal office. Duties and responsibilities will progress as the needs of the office change.
This graded position is full-time with federal benefits and salary commensurate with experience and qualifications. Benefits include health and life insurance, retirement, and the Thrift Savings Plan. Appointment is subject to a satisfactory background investigation including an FBI name and fingerprint check and an IRS tax check. Subject to availability of funds.
Appointment is contingent upon successful completion of an FBI background check. Employees of the Federal Public Defender are members of the judicial branch of government and serve “at will.” Qualified candidates may apply by forwarding a letter of interest and resume with three (3) professional references to: Martin Adams, Administrative Officer, martin_adams@fd.org. Applications must be received by May 10, 2024. We are an equal opportunity employer and seek a diverse range of candidates to join our team.
