Facilities Manager

City of Sun Prairie Sun Prairie, WI Full-time Maintenance

Posted on April 9, 2024

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Facilities Manager - $81,819.39 - $96,137.78 Annually

The City of Sun Prairie is seeking a Facilities Manager to join the Public Works department. Under the supervision of the Public Works Operations Director, the Facilities Manager provides leadership, supervision, and technical oversight and direction for the city’s Building Maintenance staff. Performs a variety of routine and complex administrative, technical, and professional work to utilize system data to help management forecast resource and workload needs; reports on financial trends and operational effectiveness; and related work as required. This position works closely with the Sustainability Coordinator on projects related to high performance and energy efficient buildings. This includes resource (electricity, fuel, water, materials) consumption analysis, benchmarking facility use data to identify and implement energy efficiency improvements.

HIRING TIMELINE

Application Deadline	May 5th @ 11:59 p.m.
Initial Interviews	Week of May 6th
Second Interviews	Week of May 13th
Tentative Start Date	June 3rd

Essential Job Functions

Develops priorities and implementation strategies for creating custodial and maintenance standards, schedules, and labor requirements for routine and emergency repairs, housekeeping, preventative maintenance programs, grounds work.
Develops and updates asset management systems for all building equipment and facilities. Works closely with managers across departments in planning, cost estimating, and developing long term plans to address facility needs.
Assists in all phases of building and renovation of facilities including assistance writing technical specifications and evaluating proposals. Coordinate and assist in procurement of construction and design contractors; develop bid solicitations; participate in pre-construction meetings. Works with other staff to plan project completions, resolve schedule conflicts, establish priorities and coordinate work activities. Accepts or rejects completed work, techniques and materials and recommends alternative approaches. Refers sensitive situations to appropriate managers.
Directs the planning and scheduling of building maintenance activities, incorporating operational requirements and priorities.
Develops and fosters a working relationship with professional architects and engineers, project managers, building construction superintendents, and outside contractors while representing staff and residents.
Directly supervises Technicians and the Building Maintenance Crewleader. Coordinates work activities and resources with other divisions of the city. Develops and trains staff in the proper care and use of equipment. Exercises supervisory authority, including managing conduct and performance, assigning tasks and responsibilities, and professional development of building maintenance staff.
Determines and directs standards for routine and preventative work orders, warehouse/purchasing tracking, building and grounds projects, and use of automated maintenance.
Serves as building safety coordinator, ensuring safety needs for fire protection, conducts fire drills, fire suppressive testing, emergency generator testing, fall-out shelter, safe storage, and work environment.
Reviews workplace health and safety expectations with employees and provides instruction as needed. Maintains an inventory and proper storage of chemicals and flammable liquids on site.
Develops and audits the division budget and maintains necessary administrative records.
Works closely with the Sustainability Coordinator on projects related to high performance and energy efficient buildings. This includes resource (electricity, fuel, water, materials) consumption analysis, benchmarking facility use data to identify and implement energy efficiency improvements.
Works innovatively to creative solutions to existing problems, recognizing that new technologies, policies, and resources are being developed that provide new potential project outcomes. Concepts such as Systems Thinking, Life-cycle Analysis (LCA), Ecosystem Service Valuation (ESV) and other sustainability-related concepts.
Cross-departmental coordination will be expected in the pursuit of sustainability goals and include frequent communication with internal staff for energy efficiency, renewable energy, materials assessment/re-use, and other projects.
Visits and monitors work sites regularly to ensure proper maintenance of buildings, equipment, and grounds.

Requirements of Work

Bachelor’s degree in construction management, project management, business administration, or related field or any combination of education and experience that provides equivalent required knowledge, skills, and abilities is preferred. Between four to six years of experience in HVAC, plumbing, electrical, mechanical, and maintenance. Previous supervisory and managerial experience is preferred.

Knowledge of	Automated building mechanical equipment generally acquired through work experience in one or more of the following fields: HVAC, Plumbing, Electrical, and Building Maintenance. Define problems, collect data, establish facts, and draw valid conclusions and deal with problems involving several abstract and concrete variables.
Ability to	Prepare a variety of documents including building specifications, material requisitions, bidding documents, and assist with requests for proposals, contracts for services, and long-term capital improvement plans. Create and implement policies and procedures for an entire department. Analyze and evaluate technical data and construction documentation. Maintain project and facility records consistent with applicable standards. Hire, train, supervise and discipline employees; coordinate and delegate workloads and schedules; and evaluate work performance normally acquired through progressively responsible experience including work at a supervisory level; or an equivalent combination of training and experience. Define problems, collect data, establish facts, and draw valid conclusions and deal with problems involving several abstract and concrete variables. Often uses discretion in decision making and in absence of specific policies and/or guidance from supervisors, but some direct guidance is received from supervisor. Make critical goals and objectives that could seriously impact the organization in financial loss, property damage, or bodily harm/loss of life.
Skill in	ENERGY STAR Portfolio Manager, LEED certification, EnergyCAP or other resource consumption tracking software. Effectively communicating with internal and external contacts in which the position acts as the spokesperson for the department and is authorized to make commitments of significant resources on behalf of the department.

Other Job Functions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to lift various weights from floor to waist on a regular basis. Specific tasks include lifting maintenance equipment, supplies, construction equipment or other items.
The worker must be able to move across a variety of terrain conditions including uneven ground.
While performing the duties of this job, the employee frequently is required to stand and talk or hear; use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and arms.
The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and smell.
Regular exposure to particularly demanding, unpleasant, strenuous, and/or hazardous elements such as dealing with inclement weather, operating heavy equipment, etc.
The employee must occasionally lift and/or move up to 50 pounds.
When assigned to emergency call duty, must respond, and if necessary, report to duty in all weather conditions and at all hours of the day or night.

The above is intended to describe the general content of the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

The City of Sun Prairie is committed to advancing equity, honoring our diverse identity, and creating an inclusive culture. These serve as our guiding principles every day in all that we do. Keep us accountable to this mission and join us in this commitment to a thriving Sun Prairie, as you live, work, and play. If you need an accommodation during the hiring process, please contact Human Resources at 608-825-1174 or HumanResources@cityofsunprairie.com.

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